FAQs: Reports

Can I print a table of contents?

There are two ways to make a Table of Contents:

  • Print the automatic Table of Contents from the Print menu, found on the pull-down from the main SpecLink application button. This is a report that includes every section selected in the project. It can be printed with or without the number of pages in each section.
  • Use the Table of Contents section -- 00 0010. This section is linked from the other sections so it also automatically includes all sections in the project. The difference is that you can edit it without having to export it first. If you have added user sections, you'll need to add their numbers and titles to this section and then add links from the new sections to the added TOC paragraphs. Print using the Block Format Style to prevent the paragraph numbers from displaying, or attach a special block template paragraph to this section.

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Can the project Table of Contents be edited?

The built-in Table of Contents options include only the sections actually selected in the project. If there are other sections or different types of documents that must appear on the Table of Contents, you have 3 options:

  • Export the automatic Table of Contents REPORT to RTF. This is Rich Text Format, a format that is readable by Windows-based word processors. Then you simply edit the Table of Contents using your word processor.
  • Edit the Table of Contents SECTION -- 00 0010. Print using the Block Format Style to prevent the paragraph numbers from displaying.

If necessary, you can make the TOC REPORT show external sections by adding them to the project. This is probably more time-consuming than either of the options above. Besides actually importing a word processing file (which will also inflate the size of the project file), you can create a "placeholder" or "dummy" section that is never actually printed out. Add a new section (using the Insert | New Section | From Template function) with the correct number and title. There is no need to include any text in the section and you may wish to delete all the standard text between the Title and End of Section, to indicate that this is a dummy section as well as to save file space. A quick way to do this is to create the first dummy section, deleting the excess text (please be sure you are in Master View with all levels showing before deleting text). Then copy the new dummy section to as many other sections as you need. If you do this in your office master, it would be a good idea to include a note at the title indicating the purpose of this dummy section. The page counts for the dummy sections will correspond to the number of pages in SpecLink-E, not the number of pages in the actual section, so it would be advisable to turn off the option to print the page counts.

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Can I print a "submittals report"?

The built-in reports list all the sections in which the particular topic is specified. For submittals there is a combined report showing the 3 types of submittals -- shop drawings, product data, and samples -- plus separate reports for each type. To print reports, first complete your specs, then go to the SpecLink Application button, select Print, and select the reports you wish to print.

User-added paragraphs can be tagged so they also print on the appropriate report.

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What other types of report are available?

SpecLink-E will print over 20 different reports on subjects besides submittals, including:

  • Products required to be designed by a professional engineer.
  • Manufacturer qualifications.
  • Installer qualifications.
  • Mock-ups.
  • Pre-installation meetings.
  • Special warranties.
  • Extra materials.
  • Independent agency field testing.

These reports list all the sections in which the particular topic is specified. To print reports, first complete your specs, then go to the SpecLink Application button, select Print, and select the reports you wish to print.

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I've used Specs-In-Tact... does this software have the same tools?

Specs-In-Tact is the spec processor used for the Unified Facilities Guide Specifications (UFGS) used by the U.S. Navy, Army, and NASA design and construction agencies. Specs-In-Tact has utilities to check that all the sections cross-referenced are actually in the project and to remove the citations for standards documents that are not referenced. SpecLink-E accomplishes those functions by means of links. When a different section is referenced, that section title is highlighted on the Table of Contents by a "recommended" (yellow) link. Reference standard documents that appear in the body of the text are linked to their citation in Part 1 of the section and to their citation in the consolidated list of references in Division 1, so that the citations are "turned on" whenever the standard is included in the section. In addition, the citations can be turned off globally if desired.

Other Specs-In-Tact features, like switching between I-P and metric dimensions, are handled by SpecLink-E's other global options. And there are reports that show in which sections various types of requirements are specified -- shop drawings, product data, samples, etc.

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