FAQs: Editing the Specifications

Do I need a word processor with SpecLink?

No, all formatting and printing functions are included in the software. You can format and print individual sections or whole projects with a single command. Specification sections can be printed in any format you choose, including landscape and two-column layouts. These formats and other global parameters like English and/or metric units of measure and the terms for Architect, Owner, and Contractor can be established for the entire project in one window. Plus, you can print out a number of standard reports listing submittals and quality assurance provisions by section, as well as an automatically generated project table of contents that can includes the current page count for every section.

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What if I'm not a very good typist?

Any kinds of changes you could make using word processing can be made using this software. The master database is not actually changed—your changes reside in a separate project file that functions as an overlay over the master database. You can change master paragraphs, insert new paragraphs and blocks of text, and omit master text (so it doesn't print). You can copy paragraphs and blocks of text. You can copy whole sections to a different section number. You can add your own new sections. See the User Manual chapter on Editing a Project for details.

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What kinds of changes can be made to the master text?

You'll do fine with this software. It takes care of lots of things that you would have to do manually in word processing, like line spacing, indentation, paragraph numbering — it keeps all those coordinated automatically. Mostly you'll be clicking with your mouse to select things, using the Copy & Paste buttons, and the Print menu. And don't worry about spelling, SpecLink-E has a built in spell-checker just like your day-to-day word processor.

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Can I copy text from one project to another?

You can copy text from one project to the Windows clipboard, and then open another project and paste the clipboard text to that project. You can also import whole sections from one project to another. See the topic below.

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Can I copy a whole section from one project to another?

Yes. Use the Import from Project command on the Insert tab to first select the project to import from, and then select the sections you wish to import from the lower window of the dialog box by checking them.

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There are some sections I won't ever need or want anyone in my firm to use. How can I get rid of them?

There isn't any way to remove SpecLink-E master sections. However, remember that no section that has not been selected ever prints out in the project. If there are sections you believe may be used mistakenly, you can exclude them by clicking twice in the status box. You can also provide an explanation in the project note at the title of the section, explaining why this section shouldn't be used. Be careful to avoid excluding sections unnecessarily, as that will add to the file size of your project.

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