How to Specify - Division 00

Division 00− Procurement and Contracting Requirements

The most common and repetitively used project information and terminology is populated in each Section from the global project information table to reduce the need for repetitive manual entry text. Take care to review these terms for appropriateness in order to reduce labor in coordination of terminology used in the Project Manual.  These terms or phrases are found in the "Summary Info" dialog box  which pops up when the project is first created [or Go To: File> Summary Info]. Project location address fields are found in Global Master Terms list to completely describe project location. There is also the option for the user to create new global master terms as needed.

Note: Editing of most Sections begins by completing the optional checklist. If there is not an optional checklist, the editing process is designed to begin in PART 2, progress to PART 3, and finish up with PART 1.

A typical approach to completing Division 00 might be:

  1. Obtain and review the Owner-A/E agreement to understand the A/E’s role and responsibility for construction documents, bidding or negotiation, and contract administration phases. Although the content of specification Sections is largely independent of contract forms, the A/E assembling the project manual will need to have an understanding of these requirements. The contract between the Owner and the A/E should be reviewed to determine the extent of the A/E’s involvement during the construction process. Such considerations may include review of submittals, certification for payment, meetings, and field observation. The specifications and the conditions of the contract should not require A/E services that have not been included in the Owner-A/E agreement.
  2. Request information from the Owner for the type of construction contract, insurance, and bonds. Insurance requirements should be obtained from the Owner or the Owner’s insurance adviser. AIA Document G612, Owners Instructions to the Architect and EJCDC C-052, Owner’s Instructions Concerning Bonds and Insurance for Construction, can be used to obtain this information. It is also important to determine whether special testing and inspection services will be required and who will contract and pay for these services. Specific requirements and information furnished by the Owner should be reviewed and coordinated with other requirements.
  3. Review the proposed agreement between the Owner and the Contractor to understand the roles of the Owner and the Contractor during construction.
  4. Review the proposed general conditions of the contract to understand the roles and responsibilities of A/E, Owner, and Contractor during construction. In some instances, the general conditions will be furnished or designated by the Owner. Because the general conditions govern every specification Section, the specifier must know which documents will be used. Master guide specifications rely on the use of a given set of general conditions and may contain references to them. Caution should be exercised in editing a master guide specification to avoid conflict with the general conditions. Additional review and editing is usually required to accommodate different conditions of the contract.
  5. Prepare the supplementary conditions to modify the general conditions in order to coordinate the contract with the specific requirements of the agreement.

Caution: No form of agreement should be incorporated in construction documents without  the Owner’s approval. In addition, standard agreement forms should not be prepared, completed, or modified without consulting the Owner’s legal counsel.  General and supplementary conditions are conditions of the contract and have legal consequences.  The A/E should not prepare general or supplementary conditions without explicit approval and guidance from the Owner, the Owner’s legal counsel, and the Owner’s insurance adviser, as well as consulting their own legal counsel and insurance adviser.

Other delivery methods:

Procurement Requirements by Construction Manager as Adviser (CMa):  The CMa may prepare the procurement requirements for the bid packages. Regardless of who prepares the procurement requirements, the A/E should work with the construction manager on the necessary drawings and specifications to be included in the packages and assist the  construction manager in ensuring that the bid packages contain the required information.

The process of obtaining separate bids is not significantly different from that of a traditional design-bid-build project delivery method. Preparing procurement requirements for construction management project delivery can be an extensive process when multiple packages are involved. The A/E will be affected by how the construction manager chooses to issue bid packages. Some believe that full sets of procurement documents should be issued. The bid form, and Section 01 1000 - Summary, should indicate the scope of work for each contract.

The advantage to issuing full sets is that each bidder may examine all requirements that might affect its bid. The disadvantages, however, are that the design has to be complete and reproduction costs are higher. A construction manager might issue only partial documents that describe the package being bid. The advantages are that bid packages may be issued while design is still under way, and reproduction costs are usually lower. The disadvantage is that bidders may not be able to examine all related documents. Agreement forms are usually prepared by the construction manager for each bid package.

Federal Agency Procurements: Federal agencies usually do not require the architect/engineer (A/E) to prepare all the components of a document package that will be used for solicitation of bids on a construction contract. In some cases, the A/E will prepare the some or all of the general requirements and technical specifications, and the agency will often prepare the procurement and contracting requirements. The A/E must be familiar with these client agency procedures before preparing the specifications. When agency-prepared documents are used, the content of Division 01 will vary greatly from a Division 01 prepared for use in the private sector. Additional coordination will often be needed to align Federal agency’s contracting and procurement terminology throughout the specification.


 

Division 00 - Procurement and Contracting Requirements

00 0100 - Introductory Information

00 0101  (00001) - Project Title Page

The Project Title Page of the project is automatically populated from entries in the "Summary Info" dialog box which pops up when the project is created [or Go To: File> Summary Info]. It can be further customized as needed to address office standards, prototypes, or by client requirements.

Additional project location address fields are found in Global Master Terms list to more completely describe project location. The linked data are indicated in green].

Add any additional info as indicated in sequences below or as may be required to accommodate all information needed on the title page.

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00 0102  (00002) -  Project Information

This Section is intended to provide a single location for variable project-specific information, especially information needed during the procurement period.  This Section can also be used as the project title page for small projects.    

This Section can be used for early design documents, design-bid-build projects, and design-build projects -- select one option in the non-printing checklist at the top. Ideally, this information would not be repeated elsewhere -- the "say it once' principle -- but sometimes it must be, especially in an Advertisement for Bids or similar documents that might be issued separately to solicit bids or proposals. If the information contained in this document is repeated elsewhere, be careful to coordinate both documents.  

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00 0103  (00003) -  Project Directory

This section is provided as a single location for project-specific information regarding project's principals - Owner, the Design professional, other consultants, etc.

Section can be used for early design documents, design-bid-build projects, and design-build projects.

Ideally, this information (names and contact information) would not be repeated elsewhere -- the "say it once' principle -- but sometimes it must be, especially in an Advertisement for Bids or similar documents that might be issued separately to solicit bids or proposals.

If the information contained in this document is repeated elsewhere, be careful to coordinate both documents.

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00 0105 (00005) - Certifications Page

This Section is the location for certifications that may be required by code officials, public agencies, etc. Add any additional info as may be required.

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00 0107 (00007) - Seals Page

This Section is the location for design professional seals that may be required by code officials, public agencies, etc. Add any additional info as may be required.

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00 0110 (00010) - Table of Contents

Listing of all Sections, in based on the most current CSI/CSC MasterFormat 2004/2012+ Update order (BSD will revise to the most current bi-annual Update), linked to each appropriate Section. Note the Section Names retain the provision for manual editing at this time for backwards compatibility with user added sections.

All of the current Master Sections are linked to this Table of Contents Section and will be activated automatically as Sections are enabled.  User-added sections must be manually linked to this Section (by the Specifier). If one needs a complete list of Sections in your project, use the Table of Contents "report" found at the file/print dialog.

(Note: where former Arcat Sections that are no longer in the Master have been replaced by new non-proprietary sections, their titles have been removed. Other former sections are included in this list for your convenience. If they are in your project as user-added sections and numbered the same as the original, their links to this Section should still operate.  Deleted ARCAT sections are indicated as "Obsolete proprietary section" in the Master Notes.)

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00 0111 - Table of Contents  (MasterFormat 1995)

Listing of all Sections, in now obsolete Masterformat 1995 order, linked to each appropriate Section.

All of the current Master Sections are linked to this Table of Contents Section and will be activated automatically as Sections are enabled.  User-added sections must be manually linked to this Section (by the Specifier). If one needs a complete list of Sections in your project, use the Table of Contents "report" found at the file/print dialog.

(Note: where former Arcat Sections that are no longer in the Master have been replaced by new non-proprietary sections, their titles have been removed. Other former sections are included in this list for your convenience. If they are in your project as user-added sections and numbered the same as the original, their links to this Section should still operate. Deleted ARCAT sections are indicated as "Obsolete proprietary section" in the Master Notes.)

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00 0115 - List of Drawing Sheets  (00015 - List of Drawings)

Listing of all drawing sheets.  Add any additional info as may be required. Consider using the drawing sheet list from the Project's BIM/CAD application to reduce coordination effort.

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00 0120  (00020) - List of Schedules

Listing of all schedules.  Add any additional info as may be required.  Consider using the schedules from the Project's BIM/CAD application to reduce coordination effort.

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00 1000 - Procurement Requirements

00 1113 - Advertisement for Bids  (00100 - Bid Solicitation)

This Section is the invitation or advertisement for bids; may be configured in a variety of ways, letter form or published.
This document includes statements to invite potential bidders to submit offers on a project as well as to inform them of key criteria to submitting their bid.

This document can be edited similar to a specification Section for purposes of creating script for a public newspaper advertisement or can be printed on office stationery as a private invitation letter.

Ensure accurate representation of information and coordinate with the Instructions to Bidders and the Bid or Contract Documents.

Although this Section is worded for a design-bid-build project, it can be adapted for design-build RFP's and RFQ's.  Alternatively, Section 00 0102 (00002) Project Information has most of the basic information needed for such documents.

This document includes the term "Contract Sum/Price". The term "Contract Sum" is used in AIA documents, the term "Contract Price" is used in EJCDC and ConsensusDOCS documents, and can be changed globally in the project information table under “Project Information.”

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00 2113 (00200) - Instructions to Bidders

This Section covers preparing and submitting bids; bid security; conditions of acceptance. This document provides for instructions to bidders based on AIA A701 or preparation of a completely customized document.

Before making any other edits make the decision about which form of standard document is to be used, if either. Once that selection has been made the remaining text should be edited as applicable. If a customized document is required, the text provides a broad listing of subjects encompassing bidder instructions required for most projects.

Refer to CSI Project Resource Manual/Manual of Practice, AIA Document A701, or EJCDC Document C-200 for assistance in developing this document.

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00 2116  (00205) - Instructions to Proposers

This Section covers conducting a "Competitive" Request for Proposals (RFP) process when more than one prospective Design-Builder is being considered for a single project. This Section is designed to accommodate both a single stage RFP (qualifications and cost/quality/time at the same time) and a two-stage process (pre-qualification first, then cost/quality/time, or RFQ/RFP).

This is referred to as a "competitive" RFP to distinguish it from a procedure in which the Owner requests a proposal from a single prospective proposer.  Detailed procedures for soliciting, receiving, and evaluating proposals are included, along with the terms for award and acceptance.

Select the text appropriate to the specific purpose of the document, and edit and add text as required to suit the project conditions.

The Section includes three parts:

  1. The Competition Process (chronological description, itemization of the documents);
  2. The Evaluation (basis and procedures for making selection, including qualifications, a "jury," etc.);
  3. Terms and Procedures (details for the content to be submitted in a proposal).

The selection process described in this Section is usually referred to as a "Fixed Price/Best Design" evaluation. Although other methods of comparing proposals exist, the "Fixed Price/Best Design" method is the easiest for Owners, because only the design, quality, and quantity are at issue -- the price is set at a maximum that the Owner has already decided he or she can afford.

If a fixed contract amount has not been set, it will be necessary to develop more detailed procedures to compare disparate proposals on the basis of cost as well as design/quality/quantity. Those should be added to the Section EVALUATION if they need to be published for the proposers' information.

The Instructions to Proposers is not part of the Contract Documents. All dates and other information in this Section that must be made part of the contract must be incorporated into the Agreement and/or the Conditions of the Contract.

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00 3100  (00300) - Available Project Information

This Section covers identification of reference documents that are not a part of the contract documents (for example: geotechnical reports) and available elsewhere (for example: Owner's offices). Such information allows prospective proposers to avoid building in unnecessary contingencies by taking the initiative to reduce ambiguity about existing site conditions.

This document also has choices to include references to reports, studies, or informational documents (feasibility studies, preliminary design documents, environmental assessments, project schedules and project budgets, that bidders should be aware of prior to and during the bidding period. The cost of permitting requirements can be identified and assigned to a designated party.

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00 4000 (00400) - Procurement Forms and Supplements

This Section covers forms relating to competitive bidding process. This Section can be used to itemize forms that bidders or proposers must fill out and submit with their bid or proposal.  Use for identifying standard forms that are not bound into the Project Manual, such as those published by AIA, EJCDC, or AGC.

Note: In order to complete this Section, if Section 00 5000 - Contracting Forms and Supplements, is prepared before this Section, the decisions made there will rule out irrelevant forms in this Section.

Activate the Optional Checklist and the selected options will pre-edit the major portion of the text based on the organization and standard documents of the agreement and general conditions selected. This will also  pre-edit other related Sections. In addition, the Section includes optional text for many typical procurement forms, reference standards, cross-references, and related issues.

Obtain the Owner's instructions as to how the procurement is to be conducted in order to complete this Section. Two useful forms for getting the Owner's instructions are:

  • AIA G612, Owner's Instructions to the Architect
  • EJCDC C-050, Owner's Instructions Regarding Bidding Procedures and Construction Contract Documents

ConsensusDOCS 290.1 -  A questionnaire primarily for obtaining Owner's financial information to convey to the successful Contractor.

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00 4100 (00410) - Bid Form

This Section is the form for bidder entry of bid amount, time, alternates, etc. This bid form is suitable for both stipulated sum/price contracts and unit price contracts. Edit this document to coordinate with the Instructions to Bidders, Supplements To Bid Forms, the Agreement and General Conditions.

The Bidder is expected to complete the information identified. This document includes the term "Bid [Sum] [Price]". Note the term "Contract Sum" is used in AIA documents, the term "Contract Price" is used in EJCDC and ConsensusDOCS documents; be sure to select the appropriate term.

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00 4200 (00420) - Proposal Form

This Section a Design-Build proposal response form for Proposers to respond to a formal or informal request for proposal (RFP).

This Section is used to prepare the form that the proposers will use to make cost/time/quality proposals for a design-build project. This form may be customized to the specific project requirements before printing for inclusion in an RFP (Request for Proposals).  If a standard form of Agreement is to be executed, this Proposal Form should be carefully coordinated to align with the Agreement, so that all the information required for execution of the Agreement is provided on the Proposal Form, if not specified in the Supplementary Conditions.

This form is intended to be included in every copy of the RFP that is issued, so that the proposers can simply copy it, fill it out, attach all required documents to it, and submit it at the time specified.

This form can also be used by a Design-Builder when a proposal has been only informally requested by an Owner. In this case, the Design-Builder should modify and fill out the form as appropriate.

If another specific proposal form must be used instead of this form, be sure to include it in the set of documents issued to proposers or bidders.

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00 4301- Bid Form Supplements Cover Sheet  (00430  Supplements to Bid Form)

This Section is the form for use if none of the standard supplement forms, A thru I (MF95), are appropriate. If the type of information being requested does not fit in one of the standard supplement forms, this document can be customized to suit. No standard language is included.

Supplementary bid information should be organized so as not to encumber the bid form with non-critical administrative information. This document will lessen the burden on bidders when compiling and submitting an offer.

The specifier should edit items identified as [____] if using manual entries, otherwise this information is pre-populated. The bidder is expected to complete information identified as "_________"(underscored).

Note: indicate in Document 00200 - Instructions to Bidders and in Document 00410 - Bid Form whether these forms are to be submitted concurrent with or within 24 or 48 hours after submitting the Bid Form.

The form may be configured most often for a stipulated price bid form; with some editing it may be used with a unit price bid form.

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00 4322 - Unit Prices Form  (00432  Supplement B - List of Unit Prices)

This Section is the form for bidder entry of unit prices accompanying a lump sum bid.

Before completing this document it is necessary to work with the Owner to determine the strategy for unit price objectives.  This Supplement would not normally be used for a Unit Price contract.  In such cases, the unit prices are integral to the Bid and are therefore enumerated directly on the Bid Form.

Caution: Carefully evaluate the use of unit prices in conjunction with stipulated price contracts and their necessity as well as validity and alignment with the contract type.

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00 4323 - Alternates Form  (00433  Supplement C - List of Alternatives)

This Section is the form for bidder entry of Add/Deduct amounts for Alternates to the bid price; a methodology used to control the cost and scope of the project.

Before completing this document it is necessary to work with the Owner to determine the strategy for pricing Alternates and select ADD OR DEDUCT, ADD only, or DEDUCT only, as appropriate for Owner's policy or preference.

Coordinate this list with the Alternates listed and described in Section 012300 - Alternates (Section 01230 - Alternatives MF95).  This form’s listing should be brief and list-like to facilitate bidder’s entry of values.

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00 4325 (00440) - Substitution Request Form - During Procurement

This Section is the form to document substitution requests during Bidding/Negotiation Phase (Procurement).

Before completing this document it is necessary to work with the Owner to determine the strategy for substitution requests, as appropriate for Owner's policy or preference and the form of agreement and conditions.

This Section is a place holder for the actual form or may be used to create a custom form for substitution requests only during the Bidding/Negotiation Phase. A template form is available for download; it may be modified using a PDF editor and imported.

Note: When using CSI/CSC Form 1.5C - Substitution Request (During the Bidding/Negotiating Stage) instead of this section, that form refers the user to Section 01 2500 (01630) - Substitution Procedures, included in SpecLink content. Refer to that section for choices of form to use after the Construction Contract has been signed.

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00 4327 - Separate Prices Break-Out Form (00434 Supplement D - List of Separate Prices)

This Section is the form for bidder entry of price of specific items.

Before completing this document it is necessary to work with the Owner to determine the strategy for pricing objectives.  If the Owner requires bidders submit prices on specific items in addition to a lump sum bid, use this form. For example, the Owner may wish to know how much specific "big ticket" items are going to cost to be able to benefit from certain tax credits. Or, on a single prime contract bid, major subcontracts may need to be quantified at bid time.

This form is intended to be inserted into the procurement (bidding) requirements for the bidders to fill in the value of each item on the form. The specifier should edit items identified as [____] if using manual entries, otherwise this information is pre-populated. The bidder is expected to complete information identified as "_________"(underscored).

Describe each item in sufficient detail to be able to correlate the prices with the specified product. Bidders require a specific and exact description of the requested Separate Price to be provided, including all peripheral conditions affecting it.

Also, indicate whether overhead, profit, taxes, or other factors are included or excluded.

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00 4328 - Items Eligible For Tax Rebate Form  (00439 Supplement I - List of Tax Rebate Items)

This Section is the form for bidder entry of 1) expected rebate amounts, or 2) known rebate items.

Before completing this document it is necessary to work with the Owner to determine the strategy for tax rebates.  This topic applies where sales tax must be paid by anyone providing materials or equipment to this project, but where the Owner has some type of tax-free status that can be passed on to the Contractor.

The consequences of tax rebates and procedures related to obtaining rebates must be specified in the Conditions of the Contract and at least mentioned in the Instructions to Bidders.

This form can be used two ways, but only one way at a time:

1. For the Owner to request the bidder to identify all items eligible for rebate, or

2. For the Owner to request the bidder to identify the value of specific items that will be eligible for tax rebate, or

3. For the Owner to inform the Bidder of specific items that will be eligible for tax rebate, for purposes specified elsewhere.

This form is intended to be inserted into the procurement (bidding) requirements for the bidders to fill in the value of each item on the form. The specifier should edit items identified as [____] if using manual entries, otherwise this information is pre-populated. The bidder is expected to complete information identified as "_________"(underscored).

Describe each item in sufficient detail to be able to correlate the prices with the specified product.

Example: Description: Boiler, boiler equipment, and accessories as specified in Section XX XXXX.

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00 4333 - Proposed Products Form  (00438  Supplement H - List of Equipment)

This Section is the form for bidder entry of actual equipment items included in bid.

The Owner may require specific description of the building equipment included in the Bid Amount including all peripheral or related components.

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00 4334 - Proposed Mechanical Products Form  (00436  Supplement F - List of Supplementary Mechanical Information)

This Section is the form for bidder entry of actual mechanical equipment items included in bid.

The Owner may require specific description of the building equipment included in the Bid Amount including all peripheral or related components.

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00 4335 - Proposed Electrical Products Form  (00437  Supplement G - List of Supplementary Electrical Information)

This Section is the form for bidder entry of actual electrical equipment items included in bid.

The Owner may require specific description of the electrical equipment included in the Bid Sum/Price including all peripheral or related components.

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00 4336 - Proposed Subcontractors Form  (00431  Supplement A - List of Subcontractors)

This Section is the form for bidder entry of subcontractor bids included in bid.

Before completing this document it is necessary to work with the Owner to determine the strategy for this issue.  The Owner may require the bidder to identify the subcontractors on whose prices the bid is based. The Architect/Engineer should indicate the subject of work list OR require the bidder fill in the whole list.

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00 4373 - Proposed Schedule of Values Form  (00435  Supplement E - Cost Breakdown)

Form for bidder entry of cost breakdown based for the schedule of values.

The Owner may require a specific breakdown of the Bid Amount prior to receiving a schedule of values. Identify whether overhead, profit, taxes, or other factors are included or excluded. This document should also be aligned in context with the Schedule of Values Form specified in Section 00 5000  (00590)  Contracting Forms and Supplements.

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00 5000 - Contracting Requirements

00 5000  (00590) - Contracting Forms and Supplements

This Section describes the forms relating to contract, after bidding/procurement, it may be used as a checklist for contracting documents.
The principal forms that should be itemized in this Section are the Form of Agreement between the Owner and Contractor and the General Conditions. Note: this list should include only those forms that relate to the actual contract, not forms used solely because the contract is being procured by competitive bidding.

This Section is especially useful for identifying standard forms that are incorporated by reference and not bound into the Project Manual, such as those published by AIA, ConsensusDOCS, DBIA, or EJCDC.

To complete this Section, obtain the Owner's instructions as to the method of contracting that is to be employed. Two useful forms for getting the Owner's instructions are:

  • AIA G612, Owner's Instructions to the Architect
  • EJCDC C-050, Owner's Instructions Regarding Bidding Procedures and Construction Contract Documents

Activate the Optional Checklist and the selected options will pre-edit the major portion of the text based on the organization and standard documents of the agreement and general conditions selected. This will also  pre-edit other related Sections. In addition, the Section includes optional text for many typical procurement forms, reference standards, cross-references, and related issues.

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00 5200  Agreement Form  (00500 - Agreement)

This Section is the cover sheet or placeholder for Agreement prepared separately.

For a competitively bid project it is usually necessary to inform the bidders of the nature of the agreement the successful bidder is expected to sign. This would be especially true if the agreement also includes the General Conditions. The usual method is to include a copy of the un-filled-out agreement as a sample.

The Agreement can be incorporated into the Contract Documents in only two ways:

1. By including the actual document in the Project Manual. This could be a standard preprinted document like the AIA forms, or it could be a custom document. If a custom document is used, the actual edited document must be included in the Project Manual.

If you use this method, the Agreement document is presumed to have been prepared outside of SpecLink-E and this "Section" is intended to serve as a cover sheet for it. Alternatively, the text of such a proprietary Agreement could be imported into this Section. If so, the imported document should be proofed and verified it is an exact duplicate of the original.

2. By incorporating a standard preprinted Agreement by reference. AIA publishes standard contract forms that can be referenced by number and edition date. This makes including the actual document in the Project Manual technically unnecessary.

If you use this method, this "Section" is not actually necessary -- use Section 005000 (00590), Contracting Forms and Supplements, to identify which document is to be used for the Agreement (as well as other forms).

In either case, modifications to the document may be inserted by using this Section.

Other organizations besides AIA publish contract documents, including EJCDC, ConsensusDOCS, and DBIA. Caution, however, none of those other organizations' documents is designed to be incorporated by reference.

Because these agreements all require a certain amount of modification to make them complete, it is recommended to use method 1 above.

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00 6000 - Project Forms  (00600 - Bonds and Certificates)

This Section is the cover sheet or placeholder for required project forms prepared separately associated with the Agreement, which will become a part of the contract upon execution. Refer also to 00 5200  Agreement Form  (00500  Agreement) for additional discussion on this subject.

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00 6325 (00632) - Substitution Request Form - During Construction

This Section is the form to document substitution requests during Construction Phase.

Caution: The General Conditions and any Supplementary Conditions for the project usually have overarching requirements about product options and/or substitutions. Refer to these documents and coordinate statements accordingly. This form is NOT for use during the Bidding/Negotiation Stage.

This Section is a place holder for the actual form or may be used to create a custom form for substitution requests after the Bidding/Negotiation Phase. A template form is available for download; it may be modified using a PDF editor and imported.

Note: When using CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase), that form refers the user to Section 01 2500 (01250) - Substitution Procedures, included in SpecLink content.

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00 7100  (00570) - Contracting Definitions

This Section covers the definitions relating to Design-Build contracts; types of documents, time periods. Many of the Design Criteria (DC)Sections refer to terms that are defined in this Section.

Note: If this Section is not used, and these terms are not defined elsewhere, it may be difficult to enforce certain aspects of the design-build contract.

The time periods and milestone dates are primarily used to define when particular types of substantiation are required -- those provisions appear in virtually every Design Criteria Section.

The Project Program, as a document, is also referred to in many of the Design Criteria Sections.

The Contract Documents and the Conceptual Documents are primarily referenced in the Instructions to Proposers and the Agreement and Conditions of the Contract documents.

These definitions are established in order to make sure that the Design Criteria Sections are compatible with the many different standard forms of Agreement and Conditions of the Contract for design-build projects that are currently available. Some of these terms are also defined in the standard forms of Agreement or Conditions of the Contract and are likely to be defined in custom documents.  Review and coordination and alignment with the Agreement and Conditions of the Contract is necessary and vital.  Review the notes to the specifier for specific provisions.

Note:  This Section could also be used for non-Design-Build contracts if necessary, however the definitions needed for other agreements are likely to be very different than those in this Section.

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00 7200  (00700) - General Conditions

This Section is the cover sheet or placeholder for General Conditions prepared separately.

Note:  The General Conditions can be incorporated into the Contract Documents in only two ways:

  1. By including the actual document in the Project Manual. This could be a standard preprinted document like the AIA forms, or it could be a custom document. If a custom document is used, the actual edited document must be included in the Project Manual. If you use this method, the General Conditions document is presumed to have been prepared outside of SpecLink-E and this "Section" is intended to serve as a cover sheet for it. Alternatively, the text of the General Conditions could be imported into this Section.
  2. By incorporating a standard preprinted General Conditions by reference. AIA publishes standard contract forms that can be referenced by number and edition date. This makes including the actual document in the Project Manual technically unnecessary. If you use this method, this "Section" is not actually necessary -- use Section 005000 (00590), Contracting Forms and Supplements, to identify which document is to be used for the General Conditions (as well as other forms).

In either case, modifications to the document may be inserted by using this Section or by using Section 00 7300 (00800) Supplementary Conditions.

Other organizations besides AIA publish contract documents, including EJCDC, ConsensusDOCS, and DBIA. However, none of those other organizations' documents is designed to be incorporated by reference.

Because these agreements all require a certain amount of modification to make them complete, it is recommended to use method 1 above.

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00 7300  (00800) - Supplementary Conditions

This Section is the template for modifications to standard forms of General Conditions.

This document is based on the assumption that a standard pre-printed General Conditions document is either bound into the Project Manual or incorporated by reference using Document 00 7200 (00700).  If the General Conditions is to be modified by directly editing it, do not use this Section -- insert the edited document into or append it to Section 007200 (00700) General Conditions.

Standard, pre-printed General Conditions commonly require some modifications, if only to define additional terms.  No sample text is given. Modifications should only be made at the direction of the Owner or their legal counsel.

The Design Professional may desire to have such modifications reviewed by their legal counsel as well as their insurance company.  

Caution: Some general guidance for modifications is given in the documents mentioned in the REFERENCES article, which is NOT intended to be included in the final document.

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00 9111  (00910) - Addendum Number

This Section is the template for Addenda to the bidding documents.

This is a guide document that presents an outline for issuing modifications and additions to the Bidding Documents during the bidding period.  Sample text is given in the Master Notes.

Identify each addendum with a unique number in the Section title – typically numbers are sequential for easy comprehension by bidders.
Addenda are not usually issued after award of the contract – the Contract and Conditions of the Contract typically defined a Change Order as the method for modifications of the contract documents.  The exact point at which modifications may no longer be made by Addenda is usually defined in the General Conditions – for example, some require Change Orders to be used any time after the bids have been received. Others allow addenda be used up to the time one bid is accepted.

Note the Addenda Tab in the Project Information is not intended to replace this section; it is envisioned to assist in internal record keeping.

See related topic: How to Maintain Several Versions of a Section for Version Control.

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