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Find in Database (Corporate Edition Only)

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Find in Database allows you to conduct a keyword search across the entire content of the BSD Master as well as across your entire Projects Database.

Note: This feature must be installed before it can be used. To install it, run the SLE Corporate installer (version 9.1 or later) and select "Install Keyword Search" when prompted.

To open the Find in Database dialog box:

Click the Home tab and then click Find in Database.

To search the BSD Master from the Find in Database dialog box:

  1. Verify that the BSD Master radio button is selected (default setting).
  2. Type the desired search terms in the Search Terms field.
  3. Click the Search button.
  4. Select any of the three tabs in the lower part of the Find in Database dialog box to view your search results. See "Paragraphs, Choices, and Notes tabs" below.

To search your Projects Database from the Find in Database dialog box:

  1. Select the Projects radio button.
  2. To restrict your search to active paragraphs, select "Search active content only."
  3. Select any project(s) that you would like include in your search.
  4. Type the desired search terms in the Search Terms field.
  5. Click the Search button.
  6. Select any of the three tabs in the lower part of the Find in Database dialog box to view your search results. See "Paragraphs, Choices, and Notes tabs" below.
    Note:

Projects search results can contain BSD Master paragraphs as well as user paragraphs.

BSD Master paragraphs will be included in search results for a given project only if they appear in a section that has been accessed by a user in that project (most likely by opening the section or by activating a link that targets the section).

For a user-modified BSD Master paragraph, only the user-modified version will be included in search results if the paragraph is not restored to master; if the paragraph is restored to master, only the original unmodified version will be included.

Projects in the Archive Database are not included in search results. For an archived project to be searchable, you must first activate the project (move it back into the Projects Database).

Paragraphs, Choices, and Notes tabs:

The search results are displayed on three different tabs.

Paragraphs tab: This tab lists paragraphs that contain your search terms in the Document Panel as text, hyperlinks (see tips at the bottom of this topic), reference standard references/citations, or selected choice options. This tab is selected by default.

Choices tab: This tab lists paragraphs that contain your search terms as choice options, regardless of whether those choice options are selected in the Document Panel. Note: If the choice options are selected in the Document Panel, their paragraphs will be listed in both the Paragraphs tab and the Choices tab.

Notes tab: This tab lists paragraphs that contain your search terms in the Master Notes or Project Notes.

Tips:

Find in Database is not case sensitive.

If you type a phrase (consisting of more than one word) into the Search Terms field, your search will return only examples in which the words appear together as a phrase.

A phrase is not searchable if it combines at least two of the following: text, choice, or reference standard citation.

For a search term to yield a search result, it must be typed into the Search Terms field in its entirety (no partial words).

For a section number appearing as a green or blue choice to be included in search results, you must type the number into the Search Terms field without spaces or separators (regardless of how it appears in the Document Panel).

Hyperlinks:

Master/Project Notes: Hyperlinks appearing in the Master Notes or Project Notes are not searchable by Find in Database.

Documents Panel: Hyperlinks appearing in the Documents Panel are searchable only by their URL (not by their display text). These search results will appear in the Paragraphs tab of the Find in Database dialog box.

Find in Database ignores punctuation marks. There is no need to type them into the Search Terms field.

Projects in the Archive Database are not included in search results (also noted above). For an archived project to be searchable, you must first activate the project (move it back into the Projects Database).

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