LinkLine: Spring 2014

BSD Customer Case Study: 
BSD SpecLink Helps Collins Architectural Group Save Time and Increase Productivity

Collins Architectural Group was formed with a commitment to providing responsive architectural services to Southwest Washington and Northwest Oregon clients.

Collins Architectural Group saves time with SpecLink Collins Architectural Group’s intent is to concentrate on the best interests of its clients on a project-by-project basis.A main focus of practice is on financial institutions, educational facilities and commercial/retail projects. They also work with museums, health care and residential facilities. Collins Architectural Group provides a wide range of services, including project feasibility analysis, building programming, master planning, architectural design and construction administration.

The Need:  Putting together a set of specifications had become a tedious, time- consuming process for Collins Architectural Group. The process involved opening many project documents in a word-processing program, reading through each one of them, and identifying the section or sections that are needed. Then, new documents had to be opened and individual sections copied over for editing. This was the process Collins Architectural Group went through each time they wrote a specification. They knew there had to be an easier way to do this, and in 2001, they found it—they discovered BSD Speclink.

The Solution:  “I wonder how I found time to write projects without SpecLink,” says Craig Collins of Collins Architectural Group. “I have found that it takes about one-quarter of the time to write a spec using SpecLink compared to the way I used to do it – pulling together the information from previously written specs.” One of the ways Collins has saved so much time is by creating an Office Master. This “template” allows Collins to pre-select and save company standards in SpecLink. This eliminates the need to select (or turn on) sections and section paragraphs every time he starts a new project. He says, “Current office standards and procedures are written to the Office Master and saved. When new specs are started, the information is there ready to use. Before SpecLink, we may not have included all the information that was relevant to the current project.”

The Outcome: Reflecting on the decision to use SpecLink, Hess says, “After considering and sampling the programs written for our industry, we selected SpecLink. We felt that the SpecLink database system and automatic linking were best at addressing and utilizing the advantages offered by electronic specifications. After seven years of using SpecLink and having heard stories from users of one of the other systems, we are extremely happy with our choice.”